During any exercise, it is important before the exercise starts to make sure that it does not impede, damage, or cause confusion with the normal running of the University. The point of exercises is to test and improve responses to real threats; not damage the organisational response structure to incidents.
With this in mind, all exercises will be governed by the SAFEGUARD rule. This rule, which is a standard term used in practising incidents, is here to protect the organisation from real threats. During the exercise, you act and communicate as if it was real life. However, this can cause confusion is a real incident happens during the exercise. To this end, any communications that are real, and not related to the exercise, is prefixed with 'SAFEGUARD SAFEGUARD SAFEGUARD'. This is included in all communications (telephone, voice, email, fax).
In order to make this work, all members of staff involved must be briefed on the SAFEGUARD rule before the start of the exercise. This is normally completed verbally for the Command Team, and via telephone/email during the COMMS CHECK before STARTEX. COMMS CHECK & SAFEGUARD BRIEF must be completed before any exercise is commenced. To this end, it must be stressed that the COMMS CHECK is not to test comms as part of the Team marking process (That will be part of the exercise), but between the key contacts in the University (Kent & TalTech) & University Security before the activation to the teams. This just makes sure that we have functioning communications between key information feeds, and confirms before launching the exercise that there is not an ongoing incident, & if one develops during the exercise that they understand the procedure in order to switch from the exercise to real-life responses.